Secretory

Summary:

The Secretory is responsible for providing administrative support to the Executive Assistant. This includes a variety of tasks, such as:

• Answering and directing phone calls
• Scheduling appointments and meetings
• Preparing and distributing documents
• Managing email and correspondence
• Organizing files and records
• Handling travel arrangements
• Providing general administrative support

Essential Duties and Responsibilities:

• Answer and direct phone calls in a professional and courteous manner
• Schedule and confirm appointments and meetings
• Prepare and distribute documents, such as letters, memos, and reports
• Manage email and correspondence
• Organize files and records
• Handle travel arrangements, such as booking flights and hotels
• Provide general administrative support, such as running errands and making photocopies

Qualifications:

• High school diploma or equivalent
• 1-3 years of experience in an administrative or clerical role
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Attention to detail and accuracy
• Strong organizational skills
• Ability to meet deadlines and work under pressure
• Discreet and able to maintain confidentiality